This guide gives useful tips for daily users of Dynamics 365 Business Central. We will look at powerful search features to find your data right away. We also review key reports that help prevent payment mistakes. And, we will show how to correct inventory costs, even after a transaction is posted. These ideas will help you work more efficiently in the system.

Dynamics 365 Business Central is known for being an intuitive application (it’s generally easy to use). However, even very experienced accountants can benefit from learning about specific features. These features can make daily tasks simpler and more accurate. And recently, new tools were added that really improve how you find data and check your processes. So, let’s look at a few tips that can make your life as an accountant much easier.

How Can You Quickly Find Transactions and Data?

Business Central now has two strong search features. They are built to help you find information anywhere in the application. This means you don’t have to click through many different menus. These features are called Find Entries and Search in Data.

The Find Entries feature is the first one. It lets you search for documents, business contacts, and item references. For example, you could search for a document using its number or its posting date. The system then gives you a list of links (hyperlinks) to every related entry. This might include posted sales invoices or journal entries. You can also search for a type of business contact, like “Customer.” This gives you a full view of all sales activity in one single window, showing everything from quotes to credit memos. It’s a very quick snapshot of your sales pipeline.

The Search in Data feature is the second tool, and it’s even bigger. It gives you one single search bar. You can type any piece of information in there, like a customer’s name. The system will then pull all related records. This includes the customer master file, contact information, G/L entries, and posted invoices. This gives you immediate access to everything you need, all in one place.

What’s the Best Way to Prevent Payment Run Errors?

Getting an accounts payable payment run ready takes careful work. A small mistake can cause problems for the whole process, which nobody wants. Business Central gives you two helpful reports. These reports work like a safety check before you finalize the payments.

So, after you use the Suggest Vendor Payments function in the Payment Journal, you can run the Vendor Prepayment Journal report. This first report shows you what you would usually see in the “Apply Vendor Entries” window. But more importantly, it points out any available payment discounts you might have missed. This is great because it gives you a chance to go back and apply those discounts. This makes sure you pay the correct amount.

The second report is the Test Report. You can think of it as an “edit list” for your payment batch. It checks the batch for any possible errors or warnings before you move forward. This lets you fix any issues early, which helps you avoid problems later. If you find these processes are always difficult (a consistent challenge), just remember that expert help is available. Many organizations find that dedicated Dynamics 365 support services can help find and fix these repeating system problems.

How Do You Fix Incorrect Inventory Costs After Posting?

Here is a common problem. It happens when a new item is added to inventory, but it has no unit cost. If you sell that item, the system creates matching debit and credit entries for your inventory and cost of goods sold (COGS) accounts. This results in a “wash,” which incorrectly reports a zero cost. The good news is this can be fixed. You can fix it using the Item Revaluation Journal.

To fix this, you first open the Item Revaluation Journal. Then, select the item that needs its cost changed. You will use the “Applies-to Entry” field to find the exact inventory layer that has the zero cost. After that, you enter the correct value in the “Unit Cost (Revalued)” field and post the journal. This action corrects the cost of that inventory layer. It’s done. Now, complex inventory situations can often benefit from expert help. Specialized Business Central consulting can help set up these modules correctly right from the beginning.

And what about the best part? This tool works retroactively (meaning, it works on past entries). Even if you have already posted the sales invoice with the wrong cost, posting the item revaluation journal will go back and fix the original G/L entries. This makes sure your financial records are accurate.

Conclusion

By learning to use these features, you can improve your daily work. We talked about the advanced search tools, the A/P reports that prevent problems, and the powerful Item Revaluation Journal. Using these will help you, as a daily Business Central user, work better and be more accurate. As you get more comfortable, you might want to look into connecting Business Central with other applications. If so, this Dynamics 365 support services can be a great next step for you.